City Council Meeting Minutes

City Council Meeting Minutes

2019

1-7-19 - City Council Meeting Minutes


1-7-19 - City Council Meeting Minutes PDF




2-19-19 - City Council Meeting Minutes


2-19-19 - City Council Meeting Minutes PDF




8-12-19 - City Council Meeting Minutes


8-12-19 - City Council Meeting Minutes PDF




10-7-19 - City Council Meeting Minutes


10-7-19 - City Council Meeting Minutes PDF




11-11-19 - City Council Meeting Minutes


11-11-19 - City Council Meeting Minutes PDF




11-13-19 - Special City Council Meeting Minutes


11-13-19 - Special City Council Meeting Minutes PDF




2-4-19 - City Council Meeting Minutes


2-4-19 - City Council Meeting Minutes PDF




3-4-19 - City Council Meeting Minutes


3-4-19 - City Council Meeting Minutes PDF




3-19-19 - City Council Meeting Minutes


3-19-19 - City Council Meeting Minutes PDF




4-1-19 - City Council Meeting Minutes


4-1-19 - City Council Meeting Minutes PDF




4-16-19 - City Council Meeting Minutes


4-16-19 - City Council Meeting Minutes PDF




5-6-19 - City Council Meeting Minutes


5-6-19 - City Council Meeting Minutes PDF




5-21-19 - City Council Meeting Minutes


5-21-19 - City Council Meeting Minutes PDF




6-3-19 - City Council Meeting Minutes


6-3-19 - City Council Meeting Minutes PDF




7-1-19 - City Council Meeting Minutes


7-1-19 - City Council Meeting Minutes PDF




8-5-19 - City Council Meeting Minutes


8-5-19 - City Council Meeting Minutes PDF




9-9-19 - City Council Meeting Minutes


9-9-19 - City Council Meeting Minutes PDF




9-24-19 - Special City Council Meeting Minutes


9-24-19 - Special City Council Meeting Minutes PDF




12-2-19 - City Council Meeting Minutes


12-2-19 - City Council Meeting Minutes PDF




12-16-19 - Special City Council Meeting Minutes


12-16-19 - Special City Council Meeting Minutes PDF





2020

1-6-20 - City Council Meeting Minutes


1-6-20 - City Council Meeting Minutes PDF




1-23-20 - Special City Council Meeting Minutes


1-23-20 - Special City Council Meeting Minutes PDF




6-16-20 - Council Meeting Minutes


6-16-20 - Special Council Meeting Minutes PDF CITY OF GALESBURG SPECIAL COUNCIL MEETING MINUTES June 16th, 2020 6:00 P.M. In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel which provided the public the opportunity to make comment. Mayor West called the meeting to order at 6 pm.
Roll call was taken, and the following member were present: Lori West, Linda Marble, Denis Homan, Rich Pawlawski Doug Smith and Carol Wortinger. Rebecca Harmon was absent.
Also Present: Gabe Baracker, City manager, Joshua Ranes, DPW Supervisor, and Anna Goodsell, who was recording the meeting minutes
APPROVAL OF AGENDA – ITEM 3 The first matter for the Council’s consideration was approval of the agenda. West indicated it was necessary to removed item A from the consent agenda and consider that separately, making it item 7. She also indicated the Board would not consider adoption of the resolution regarding the 2020-2021 budget as tonight’s meeting was for the purpose of budget discussions. She also added that approval of the June 1, 2020 meeting minutes needed to be added to the consent agenda.
A motion was made by Pawlaswki and seconded by Smith to approve the agenda with the changes noted above. The motion passed unanimously. CONSENT AGENDA – ITEM 4 The consent agenda consisted of the following items

  1. Minutes of the Special City Council Meeting - March 11, 2020
  2. Minutes of the Regular City Council Meeting - May 4, 2020
  3. Minutes of the Regular Council Meeting – June 1, 2020
Upon motion of Smith, seconded by Pawlawski, the Board voted unanimously to approve the consent agenda. The motion passed unanimously. CITIZEN COMMENTS West gave instructions to the public on how to make comments via YouTube Live. She asked for public comment allowing ample time for the public to make comments. There was no public comment. 2020-2021 BUDGET DISCUSSION – ITEM 6 Baracker gave an overview of his philosophy of creating a budget, factor impacting the budget and a review of the 2020-2021 budget.
The Council proceed to have discussion and ask Baracker questions about the proposed budget.
  • Pawlawski asked about the maintenance projects already approved by the Council and if they were included in the budget. Baracker responded there were funds available to complete the fencing project and other interior improvements in the maintenance building. There was also discussion about the maintenance of the plow truck and that those payments could be made in installments
  • There were questions about the “Other Activities” item. Baracker indicated that included items such as employee health insurance, legal fees, workers’ compensation insurance, payroll withholdings, and accounting fees.
  • There was discussion about funding the amendments to the Zoning Ordinance. It was concluded that it would be necessary to add $6,500 to the budget to cover those expenses.
  • It was questioned why there was nothing budgeted for the Inspections Department. Baracker stated he would be bringing a proposal to the City Council at the July meeting to meet the Inspection needs without adding any expense to the City’s budget.
  • There was a question about the City Manager line item. Baracker answered the amount included salary, benefits, and education.
  • Smith questioned about the one mill that is being collected for the payment of the fire truck. Lengthy discussion ensued. Baracker indicated he had reviewed the budget with Fire Chief Roomsberg, and Roomsberg agreed that the budget was adequate. Smith reiterated 1 mill was assessed for payment of the fire truck.
  • There was discussion about the millage increase to 11 mills. Baracker indicated that was an average of $40 per household for the year. It was agreed that increase would be necessary to meet the needs of the community and the functions of City Hall. That it was important to have a balanced budget and not need to use monies from the Fund Balance.
  • It was suggested to review all fee that the City currently charges
There was no further discussion regarding the budget. RESOLUTION 20200601B COVID 19 PREPARDENESS & RESPONSE PLAN – ITEM 7 Upon motion Wortinger, seconded by Homan, the Council voted by roll call to adopt the COVID-19 Preparedness and Response Plan. Harmon being absent. COUNCIL COMMENTS There were questions about the DPW employee who had been injured while mowing in the cemetery. Joshua Ranes answered the questions.
West expressed appreciation to Baracker for delivering the Covid-19 Response Plan and Draft Budget. ADJOURNMENT – ITEM 8 Being duly motioned and supported the meeting adjourned at approximately 7:35 pm.




2-3-20 - Council Meeting Minutes


2-3-20 - Council Meeting Minutes PDF CITY OF GALESBURG COUNCIL MEETING MINUTES February 3,2020 7:00 P.M. 1.CALL TO ORDER: West called the meeting to order 7:00P.M. 2.PLEDGE: Led by Council. 3. ROLL CALL: Present: Linda Marble, Rich Pawlawski, Carol Wortinger, Doug Smith, Denis Homan, Lori West. Absent: B. Harmon
Motion by Smith to excuse Harmon, support by Marble. Voice vote yes.
Motion by Marble to add Personal Committee recommend dated 1/29/2020 to Old Business D, support by Smith. Voice vote all yes.
Motion by Marble to add Personal Committee recommend dated 1/29/2020 to New Business f, support by Pawlawski. Voice vote all yes. 4. AGENDA:
Motion by Marble to add DDA report to consent agenda, and New Business I
(Consumers Energy Grant) to regular agenda, support by Wortinger. Voice vote all yes. 5. CITIZEN COMMENTS:
Linda Carleton: DDA is working on Spring Fund raiser 4/18/2020 Craft Show at G-A Primary School 9AM-2PM $20.00 per booth. We also need people to help with 150 year celebration please come to the next DDA meeting.Galesburg Business Assn. is working on two Welcome to Galesburg signs, corner of M-96 and 37th St., and Michigan and 35th St. talking to MDOT for approval. 6. CONSENT AGENDA:Motion by Pawlawski to accept consent agenda, support by Homan. Roll call vote all yes. 6a. MAYOR UPDATE: See attached. 7. OLD BUSINESS:
A. Midway update- Per R. McCain this is going to the court.
B. Fee Schedule-on hold
C. Citizen’s Survey-Provided to all in packet, put on website.
D. Motion by Pawlawski to put $1500.00 rider coverage on our policy for contract employee, support by Marble. YES: Marble, Pawlawski, Wortinger, Smith, Homan, West. Absent: Harmon
E. Citizen is purchasing property.
F. Working to get number of signs and total cost.
8. NEW BUSINESS:
A. Motion by Marble to approve Resolution 02032020-2 Poverty exemption, support by Smith. YES: all Council
B. Motion by Smith to approve Resolution 02032020-3 BOR meeting date to 03/09/2020, support by Pawlawski. YES: all Council.
C. Motion by Wortinger to approve Nick Gousetis for appointment to BOR, support by Marble. Voice vote all yes.
D. Motion by Pawlawski to approve Judith Adams & Scott Klien to Galesburg Charleston Memorial District Library Board, support by Wortinger. Roll Call all YES. Absent: Harmon
E. Ordinance 275 first read, coming back to March meeting.
F. Motion by Smith to move health insurance benefit to March meeting, support by Wortinger. Voice vote all yes.
G. Redevelopment Ready Community – Update moving forward.
H. Any persons having trees removed along KRVT can request to keep the wood if they want it. This will be done by returning a letter sent to the owner.
I. Lori West will look into what we might do with Consumers Energy grant. 9. REPORTS:
Motion by Smith to pay the 01/31/2020 bills in the amount of $28,241.35, support by Marble. YES: Pawlawski, Smith, Homan, Wortinger, Marble, West. Absent: Harmon.
Motion by Smith to approve January 2020 Police report, support by Pawlawski. Voice vote all yes.
Motion by Pawlawski to approve January 2020 Ordinance report, support by Pawlawski. Voice vote all yes.
DPW: 1. Motion by Pawlawski, to purchase water meters for $3640.00 expense ½ sewer, ½ water, support by Marble. YES: Pawlawski, Homan, Marble, Wortinger, Smith, West. Absent: Harmon 2. Motion by Pawlawski to approve purchase of fence for $1372.01 to move oil tank out by gas tank, support Marble. YES: Smith, Pawlawski, Homan, Marble, Wortinger, West. Absent: Harmon. 3. Motion by Smith to fence area out by DPW buildings for equipment for $3440.40, support by Wortinger. YES: Pawlawski, Smith, Homan, Wortinger, Marble, West. Absent: Harmon. 4. Motion by Pawlawski to forward Prein & Newhof contracts to Bauckman, Sparks, Thall, Seeber and Kaufman for opinion, support by Homan. Voice vote all yes. 5. Motion by Pawlawski to approve Resolution 02032020-1, putting Josh Ranes in as Street Administrator, support by Smith. YES: Homan, Marble, Smith, Pawlawski, Wortinger, West. Absent: Harmon
CITIZEN COMMENTS:
Doreen Wilson: I.D. Badges are needed for City Employees this needs to be looked into.
COUNCIL COMMENT:
Linda Marble: Wanted to know if she needs consent to meet with Attorney Seeber on Ordinances that are being changed. No motion was presented. ADJOURN:
Motion by Pawlawski to adjourn, support by Homan. Voice vote all yes.
Respectfully submitted
Karen Bresson, Clerk
Per notes of L. Marble
Attached




3-2-20 - Council Meeting Minutes


3-2-20 - Council Meeting Minutes PDF CITY OF GALESBURG COUNCIL MEETING MINUTES March 2 2020 7:00 P.M. 1. CALL TO ORDER: West called the meeting to order 7:00P.M. 2. PLEDGE: Led by Council. 3. ROLL CALL: Present: Linda Marble, Rich Pawlawski, Carol Wortinger, Doug Smith, Beckie Harmon, Denis Homan, Lori West and Attorney Seth Koches.
4. AGENDA: Motion by Harmon to update Kalamazoo County Hazard Mitigation Plan, support by Marble, voice vote all yes.
5. CITIZEN COMMENTS:
Kalamazoo County Hazard Mitigation Plan needs change, Andrew Alspach. Planning Process Agreement. Zero cost to participate. Anthony Bates running for Office, farming is one. Shannon Bagley running for Sheriff. 6. CONSENT AGENDA:
Motion by Wortinger to accept consent agenda, support by Harmon. Roll call vote all yes.
6a. MAYOR UPDATE: See Attached. 7. OLD BUSINESS:
A. Midway update- Per R. McCain this is going to the court.
B. Fee Schedule-on hold
C. Motion by Marble to approve Board of Review Appointment John Elmore, support by Harmon. YES: Smith, Pawlawski, Homan, Marble, Harmon Wortinger, West.
D. Park & Ride Signage
E. Motion by Pawlawski to approve Ordinance 275 Weed Ordinance, supported by Marble, YES: Pawlawski, Smith, Marble, West, NAY: Harmon, Homan, Wortinger.
F. Motion by Wortinger to table Em Health Insurance, supported by Smith. Voice vote all yes.
8. NEW BUSINESS:
A. Motion by Homan to approve Resolution 03022020-2 Election Inspectors supported by Pawlawski. YES: all Council.
B. Motion by Smith to approve Resolution 03022020-1 Opting Out Of The Publicly Funded Health Insurance Contribution Act, supported by Wortinger. YES: all Council.
C. Motion by
D. Motion by Pawlawski to approve Judith Adams & Scott Klien to Galesburg Charleston Memorial District Library Board, support by Wortinger. Roll Call all YES. Absent: Harmon
E. Ordinance 275 first read, coming back to March meeting.
F. Motion by Smith to move health insurance benefit to March meeting, support by Wortinger. Voice vote all yes.
G. Redevelopment Ready Community – Update moving forward.
H. Any persons having trees removed along KRVT can request to keep the wood if they want it. This will be done by returning a letter sent to the owner.
I. Lori West will look into what we might do with Consumers Energy grant.
9. REPORTS: Motion by Smith to pay the 01/31/2020 bills in the amount of $28,241.35, support by Marble. YES: Pawlawski, Smith, Homan, Wortinger, Marble, West. Absent: Harmon.
Motion by Smith to approve January 2020 Police report, support by Pawlawski. Voice vote all yes. Motion by Pawlawski to approve January 2020 Ordinance report, support by Pawlawski. Voice vote all yes. DPW: 1. Motion by Pawlawski, to purchase water meters for $3640.00 expense ½ sewer, ½ water, support by Marble. YES: Pawlawski, Homan, Marble, Wortinger, Smith, West. Absent: Harmon 2. Motion by Pawlawski to approve purchase of fence for $1372.01 to move oil tank out by gas tank, support Marble. YES: Smith, Pawlawski, Homan, Marble, Wortinger, West. Absent: Harmon. 3. Motion by Smith to fence area out by DPW buildings for equipment for $3440.40, support by Wortinger. YES: Pawlawski, Smith, Homan, Wortinger, Marble, West. Absent: Harmon. 4. Motion by Pawlawski to forward Prein & Newhof contracts to Bauckman, Sparks, Thall, Seeber and Kaufman for opinion, support by Homan. Voice vote all yes. 5. Motion by Pawlawski to approve Resolution 02032020-1, putting Josh Ranes in as Street Administrator, support by Smith. YES: Homan, Marble, Smith, Pawlawski, Wortinger, West. Absent: Harmon CITIZEN COMMENTS: Doreen Wilson: I.D. Badges are needed for City Employees this needs to be looked into. COUNCIL COMMENT: Linda Marble: Wanted to know if she needs consent to meet with Attorney Seeber on Ordinances that are being changed. No motion was presented. ADJOURN: Motion by Pawlawski to adjourn, support by Homan. Voice vote all yes. Respectfully submitted Karen Bresson, Clerk Per notes of L. Marble Attached




3-11-20 - Special Council Meeting Minutes


3-11-20 - Special Council Meeting Minutes PDF CITY OF GALESBURG SPECIAL COUNCIL MEETING MINUTES March 11 2020 6:00 P.M. Mayor West called the meeting to order at 6 pm.
Roll Call was taken and the following members were present: Lori West, Linda Marble, Rich Pawalwski, Doug Smith and Carol Wortinger. Dennis Homan and Rebecca Harmon were absent.
AGENDA City Manager Interviews

  • Paul Back – face to face interview
  • Gabe Baracker – face to face interview
  • David Wise – phone interview
DISCUSSION Following the interviews there was general discussion regarding each candidate. A motion was made by Marble, seconded by Wortinger to conduct second interviews with Baracker and Wise. A vote was take and the motion passed. Homan and Harmon being absent. ADJOURNMENT A motion was made by Pawlawski, and seconded by Smith to adjourn the meeting. The motion passed.




5-4-20 - Council Meeting Minutes


5-4-20 - Special Council Meeting Minutes PDF CITY OF GALESBURG SPECIAL COUNCIL MEETING MINUTES May 4th, 2020 6:00 P.M. In accordance with COVID-19 restrictions this meeting was held by teleconferencing.
Mayor West called the meeting to order at 7 pm.
Roll Call was taken and the following members were present: Lori West, Linda Marble, Denis Homan, Rebecca Harmon, Rich Pawalwski, Doug Smith and Carol Wortinger.
Also Present: Gabe Baracker, City Manager
APPROVAL OF AGENDA – ITEM 3 The Council then reviewed the agenda for the meeting. A motion was made by Smith, and seconded by Homan, to accept the agenda as presented. A roll call vote was taken and the motion passed unanimously. CITIZEN COMMENTS – ITEM 4 West gave instructions for public comment using the teleconferencing system.
West asked for public comment, giving time for the public to respond. There was no public comment. CONSENT AGENDA – ITEM 5 There was general discussion regarding the items on the consent agenda which consisted of the minutes of March 2, 2020; April 6, 2020; and April 10, 2020. Also, the Resolution of Elections Inspectors, a resolution to Temporarily Assigning Duties of City Clerk to the City Manager, and to approve account payable for $53,985.35. Upon motion of Wortinger, seconded by Pawlawski, the council voted unanimously by roll call to approve the consent agenda. DEPARTMENT OF PUBLIC WORKS REPORT – ITEM 6 Josh Ranes, DPW Supervisor gave his monthly report. There was general discussion. Upon motion of Homan, seconded by Wortinger, the council voted unanimously by roll call to approve the report as submitted. CITY MANAGER REPORT – ITEM 7 Gabe Baracker, City Manager, gave his month report. There was general discussion. Upon motion of Harmon, seconded by Wortinger, the council voted unanimously by roll call to approve the report as submitted. COUNCIL COMMENTS – ITEM 8
There were no council comments. ADJOURNMENT – ITEM 9 A motion was made by Pawlawski, and seconded by Homan to adjourn the meeting. A roll call meeting was taken and the motion passed unanimously.




7-6-20 - Council Meeting Minutes


7-6-20 - Council Meeting Minutes PDF CITY OF GALESBURG COUNCIL MEETING MINUTES July 6th, 2020 6:00 P.M. Mayor West called the Council Meeting to order at 6 pm.
Roll call was taken, the following members were present: West, Marble, Homan, Pawlawski, and Smith. Wortinger and Harmon were absent.
Also present was Gabe Baracker, City Manager, and Anna Goodsell, Recording Secretary.
At 6:05 pm West called for a recess for 10 minutes to await the arrival of the absent members.
The meeting reconvened at 6:15 pm. West called the meeting back to order and roll call was taken. The following members were present: West, Marble, Homan, Pawlawski, Smith, Wortinger and Harmon.
APPROVAL OF AGENDA Baracker indicated there were two changes to the minutes. The first was to go into closed session to discuss at personnel issue and the second was to add the June Treasurer’s Report to the consent agenda.
A motion was made by Marble, seconded by Pawlawski to approve the agenda with the previously mentioned changes. A vote was taken and the motion passed unanimously. CITIZEN COMMENTS West gave instructions for those viewing on the Youtube Channel to make public comment. She asked if there was any public comment, giving ample time for comment to be made. There was no public comment. CONSENT AGENDA Upon motion of Homan, seconded by Harmon the council voted unanimously to approve the consent agenda which consisted of the following:

  1. Account Payable in the amount of $43,370.02
  2. Minutes of the City Council meeting of June 16, 2020
  3. June Treasurer’s Report
KALAMAZOO AREA BUILDING AUTHORITY (KABA) DISCUSSION Baracker introduced Mike Alwine of KABA. Alwine gave an overview of the history and structure of KABA. He also discussed the service provided by KABA. Alwine addressed questions asked by the Council. He indicated it would take two to three months before the process could be completed to make the City of Galesburg members of KABA, and for them to begin doing inspections in the City of Galesburg. There was general discussion among the Board members. 2020-2021 BUDGET PUBLIC HEARING The Council then proceeded to consider the 20/21 Fiscal Year Budget. Upon motion of Smith, seconded by Homan, the Board voted unanimously by roll call to open the public hearing.
There was general discussion regarding the budget. Wortinger wanted to clarify that the 1 mill collected for the Fire Apparatus was to be only used for that purpose. West and Baracker indicated that was exactly what would be happening with 1 mill.
West asked if there were any public comments, leaving ample time for the public to respond. There was no public comment.
Upon motion of Pawlawski, seconded by Homan the Board voted unanimously to close the public hearing.
Upon motion of Pawlawski, seconded by Marble the Board voted unanimously by roll call to approve the 20/21 Fiscal Year Budget.
Upon motion of Pawlawski, seconded by Marble the Board voted unanimously by roll call to adopt Resolution Number 20200706E adopting the 20/21 Fiscal Year Budget. RESOLUTION TO APPROVED SIGNERS ON THE CITY’S BANK ACCOUNTS There was general discussion to about the resolution which would authorize the Mayor, Deputy Mayor, City Manager, and designated staff to be Signers on all City bank accounts. It was indicated this resolution was specific to the position not to the person.
A motion was made by Pawlawski, and seconded by Harmon to adopt Resolution Number 20200706B which would authorize the Mayor, Deputy Mayor, City Manager, and designated staff to be Signers on all City bank accounts. A roll call vote was taken and the motion passed unanimously. SET MEETING DATES – JULY TO DECEMBER 2020 Upon motion of Marble, seconded by Wortinger, the Board voted unanimously to adopt Resolution 20200706A setting the Council meeting dates for July through December 2020. A roll call vote was taken and the motion passed unanimously. SET ALTERNATE DATE FOR THE JULY BOARD OF REVIEW The Council then considered setting an alternate date for the July Board of Review. There was confusion because the title of the resolution stated the December Board of Review, but the body of the resolution indicated July Board of review.
A motion was made by Wortinger, and seconded by Harmon to change the title of Resolution 20200706C to “July Board of Review”. The motion passed unanimously.
Upon motion of Pawlawski, seconded by Wortinger the Board voted unanimously by roll call to adopt Resolution 20200706C. APPOINTMENT OF ELECTION WORKER FOR AUGUST 4, 2020 ELECTION The Council then considered the Resolution Number 20200706D to appoint Election Workers for the August 4, 2020 Election. Upon motion of Marble, supported by Pawlawski, the Board voted unanimously by roll call to adopt Resolution 20200706D. DEPARTMENT OF PUBLIC WORKS REPORT Joshua Ranes, DPW Supervisor gave his report. There was general discussion. A motion was made by Pawlawski, and seconded by Wortinger to accept the report. A vote was taken and the motion passed unanimously. MAY/JUNE SHERRIF’S DEPARTMENT REPORT The Board review the Sherrif’s report and engaged in general discussion. Upon motion of Wortinger, seconded by Smith the Council voted unanimously to accept the report. CLOSED SESSION Upon motion of Marble, seconded by Wortinger the Board voted unanimously by roll call to go into closed session to discuss the employment of the City Manager at approximately 7:55 pm. A motion was made by Marble, and supported by Wortinger, to return to open session at approximately 8:15 pm. A vote was taken and the motion passed unanimously. COUNCIL MEMBERS COMMENTS Smith indicated that the Museum would be building an addition.
Marble had questions regarding meeting minutes and agendas being posted on the web page.
Upon motion of Pawlaswki, seconded by Harmon, the Council voted unanimously to set a special meeting for Tuesday, July 21, 2020 at 10 am. The motion passed unanimously. ADJOURNMENT Being duly motioned and supported the meeting adjourned at approximately 8:30 pm.




9-14-20 - Council Meeting Minutes


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9-21-20 - Special Council Meeting Minutes


Download 9-21-20 Meeting Minutes

CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

SEPTEMBER 21, 2020

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel which provided the public the opportunity to make comment. Mayor West called the meeting to order at 10:05 am

Roll call was taken, and the following members were present: Lori West, Linda Marble, Rebecca Harmon, Denis Homan, and Carol Wortinger. Doug Smith and Rich Pawlawski were absent.

Also Present: Gabe Baracker, City Manager, Joshua Ranes, DPW Supervisor, and Anna Goodsell, Clerk

APPROVAL OF AGENDA

The Council then considered the agenda. Upon motion of Homan, seconded by Harmon the council voted unanimously to approve the agenda.

CITIZEN COMMENTS

West gave instructions to the public on how to make comments via YouTube Live. She asked for public comment allowing approximately 5 minutes for the public to make comments. There was no public comment.

CONSIDERATION OF CITY MANAGER CANDIDATES

After lengthy discussion the Council agreed by consensus there would be second interviews conducted with Erin Lapeer, Jason Smith, Brent Bury, and Sara Joshi. Those interviews will be conducted on Monday, September 28, 2020 beginning at 10 am.

ADJOURNMENT

Being duly motioned and supported the meeting was adjourned at 10:50 pm.




9-28-20 - Special Council Meeting Minutes


Download 9-28-20 Meeting Minutes

CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

SEPTEMBER 28, 2020

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel which provided the public the opportunity to make comment. Mayor West called the meeting to order at 10:00 am

Roll call was taken, and the following members were present: Lori West, Linda Marble, Denis Homan, and Carol Wortinger. Doug Smith, Rebecca Harmon and Rich Pawlawski were absent.

Also Present: Gabe Baracker, City Manager, Joshua Ranes, DPW Supervisor, and Anna Goodsell, Clerk

APPROVAL OF AGENDA

The Council then considered the agenda. Upon motion of Homan, seconded by Harmon the council voted unanimously to approve the agenda.

CITIZEN COMMENTS

West gave instructions to the public on how to make comments via YouTube Live. She asked for public comment allowing approximately 5 minutes for the public to make comments. There was no public comment.

CONSIDERATION OF CITY MANAGER CANDIDATES

Interviews of the following candidates were conducted via Zoom: Sarah Joshi, Jason Smith, and Erin LaPeer.

There was discussion regarding each candidate. Upon motion of Marble, seconded by Wortinger, the Council voted unanimously to hold in person interviews with Sarah Joshi, and Jason Smith at the regular council meeting on October 6. 2020.

ADJOURNMENT

Being duly motioned and supported the meeting was adjourned at 11:35 pm.




8-3-20 - Council Meeting Minutes


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CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

AUGUST 3, 2020

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel which provided the public the opportunity to make comment. Mayor West called the meeting to order at 6 pm.

West gave instructions to those viewing about how to make public comment.

Roll call was taken, and the following member were present: Lori West, Linda Marble, Rebecca Harmon, Denis Homan, Rich Pawlawski Doug Smith and Carol Wortinger.

Also Present: Gabe Baracker, City manager, Joshua Ranes, DPW Supervisor, and Anna Goodsell, Recording Secretary

APPROVAL OF AGENDA

The Board then considered the agenda. West indicated she would like to add an item to consider a Bulk Trash Pick-up Day and to add the July report from the Kalamazoo County Sheriff’s Department to the consent agenda. Upon motion of Pawlawski, seconded by Marble, the Board voted unanimously by roll call to approve the agenda with the changes as indicated.

CITIZEN COMMENTS

West gave instructions to the public on how to make comments via YouTube Live. She asked for public comment allowing 5 minutes for the public to make comments.

Bri Felch asked about the status of the old Mid-Way Café. Trustee Marble responded to the question. She also stated that the meeting which included the 20/21 Fiscal Budget Public Hearing “cut-out”; therefore, the minutes were not accurate. Baracker responded to that comment.

West allowed two more minutes for public comments. There was no further comment.

CONSENT AGENDA

The consent agenda consisted of the following items

  1. Approve Accounts Payable - $62,897.39
  2. Minutes of the Regular City Council Meeting – July 6, 2020
  3. Kalamazoo County Sheriff’s Department July Report

Upon motion of Smith, seconded by Pawlawski, the Board voted unanimously by roll call to approve the consent agenda. The motion passed unanimously.

WAYNE COUNTY ACCESSING (WCA) – DISCUSSION

Baracker introduced Aaron Powers, Managing Director, of WCA. He stated WCA provides accessing services. Mr. Powers gave an overview of the history and make-up of the company.

Mr. Powers was asked what the benefits were to the City to contract with WCA over having an Assessor as an employee. Mr. Powers explained a contract with WCA was more cost effective, because of the variety of staff they employee. WCA could offer expertise in all areas of assessing. He went on to describe the breadth of services offered. He indicated there would be an assessor in the office one ½ day a week.

There was lengthy discussion regarding the services provided by WCA and how those would serve the city well.

KALAMAZOO COUNTY HOUSEHOLD HAZARDOUS WATER (HHW)

Baracker introduced Cindy Foster and Jennifer Kosak from HHW. They gave a presentation outlining the services provided by HHW, the process of disposal for the items collected, and the costs to the City. Lengthy discussed ensued.

They indicated a contract for the last quarter of 2020 has been given to Baracker, but each year a contract for the full year would be provided to the Council. They stated currently, Galesburg City is the only municipality in Kalamazoo County that did not participate in the HHW program. Upon motion of Harmon, seconded by Homan, the Council voted unanimously by roll call to join HHW and to direct Baracker to sign the contract.

RESOLUTION TO JOIN KALAMAZOO AREA BUILDING AUTHORITY – NO. 20200803A

The Council proceeded to consider the resolution to join KABA. There was general discussion. It was pointed out that in two places in the resolution the Charter Township of Comstock appeared to be a duplicated. Goodsell indicated an error had been made and the resolution should read Charter Township of Comstock and Charter Township of Kalamazoo. Upon motion of Pawlawski, seconded by Homan, the Council voted by roll call, to join the KABA. Wortinger was in opposition to the motion.

RESOLUTION TO APPOINT MIKE ALWINE AS THE BUILDING OFFICAL – NO. 20200803B

The next matter for the Council’s consideration was to appoint Mike Alwine of KABA as the City’s building official. A motion was made adopt the resolution to appoint Mike Alwine as the building official by Pawlawski, Harmon supported the motion. A roll call vote was taken, and the motion carried. Wortinger was in opposition to the motion. Baracker was asked to follow up with KABA to determine the date KABA would begin providing services to the City of Galesburg.

BULK TRASH PICK-UP

There was general discussion about how the bulk trash pick-up has been conducted in the past. A motion was made by Marble, and seconded by Harmon, to hold the bulk trash pick-up day on Saturday, October 3 from 9 am to 2 pm, using a minimum of three dumpsters. There was discussion. A roll call vote was taken, and the motion passed unanimously.

DEPARTMENT OF PUBLIC WORKS SUPERVISOR’S REPORT

Josh Ranes gave the DPW report. There was general discussion about the reports. Baracker indicated due to the aging infrastructure or the City’s water and sewer system, the council needed to be prepared to budget $100,000 each year for maintenance. Upon motion of Smith, seconded by Pawlawski, the Council accepted the report unanimously.

CITY MANAGER’S REPORT

Baracker reviewed his report with the Council. There was discussion regarding hiring Anna Goodsell as the Clerk. A motion was made by Wortinger and supported by Pawlawski to hire Goodsell as clerk pending the results of a background check and physical. A roll call vote was taken, and the motion passed unanimously.

Baracker updated the Board about hiring the accounting firm of Plante Moran to assist the City with getting the finances in proper order. There was also discussion about hiring a treasurer.

West reviewed the contract with Hoffman Brothers for the repairs of the stormwater sewer main collapse discovered during the Kalamazoo Valley River Trail construction. Upon motion of Smith, seconded by Harmon, the Board voted unanimously to affirm the contract to repair the stormwater sewer main.

Baracker was questioned about hiring a Code Enforcement Officer. Barack stated he was working towards that end.

Upon motion of Wortinger, supported by Pawlawski, the Board voted unanimously to accept the City Manager’s report.

BOARD MEMBER COMMENTS

Smith commented that there would be potential expenses for a retention pond in relationship to the proposed construction at the museum. He also asked that he be replaced on the personnel committee.

West indicated each Council member was due $20 of Special Meeting pay. Baracker stated he would make sure this was done and that he needed to do research to ensure Council members were paid the correct stipend amount in March, April, May and June.

West also gave an update on the food distribution program held at the United Methodist Church.

ADJOURNMENT

Being duly motioned and support the meeting was adjourned at 8:40 pm.

Respectfully Submitted:

__________________________________ ______________________________

Lori West, Mayor Gabe Baracker, City Clerk




10-5-20 - Council Meeting Minutes


Download Meeting Minutes CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

OCTOBER 5, 2020

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel which provided the public the opportunity to make comment. Mayor West called the meeting to order at 6 pm.

Roll call was taken, and the following members were present: Lori West, Linda Marble, Rebecca Harmon, Denis Homan, Doug Smith and Carol Wortinger. Doug Smith was absent. Mayor West indicated she Smith’s absence was excused due to illness.

Also Present: Gabe Baracker, City Manager, Joshua Ranes, DPW Supervisor, and Anna Goodsell, Clerk

APPROVAL OF AGENDA

The Council then considered the agenda. West stated she would like to add to the consent agenda consideration of entering into a grant agreement from Center for Tech and Civic Life for elections. A motion was made by Homan and seconded by Wortinger to approve the agenda with the change mentioned above.

CITIZEN COMMENTS

West gave instructions to the public on how to make comments via YouTube Live. She asked for public comment allowing approximately 5 minutes for the public to make comments.

Bri Felch had questions about the Midway Café Building. West gave Ms. Felch an update about the ordinance enforcement procedures with that property.

West asked if there was further public comment and there was none.

CONSENT AGENDA

Upon motion of Pawlawski, seconded by Homan, the Council voted unanimously, to approve all items on the consent agenda as listed below.

Bills Payable - $179,913.75

Minutes

September 14, 2020 – Regular Meeting

September 14, 2020 – Closed Session

September 21, 2020 – Special Meeting

September 28, 2020 – Special Meeting

September Kalamazoo County Sheriff’s Department Report

Center for Tech and Civic Life Grant Agreement

CITY MANAGER CANDIDATES INTERVIEWS

The council proceed to conduct interviews with City Manager candidates Sarah Joshi and Jason Smith.

CONSIDERATION TO HIRE CITY MANAGER

The Council proceeded to engage in lengthy discussion regarding the two candidate interviews. A motion was made by Marble and seconded by Harmon to hire Sarah Joshi as the City Manager. A roll call vote was taken and the motion passed unanimously.

CONFIRMATION OF HIRING OF CITY TREASURER/CODE ENFORCEMENT OFFICER

The Board proceeded to consider confirming the hiring of Bret Witkowski as the City’s Treasurer and Ordinance Enforcement Officer. There was lengthy discussion regarding the combination of the duties and the benefit being offered. A motion was made by Harmon and seconded by Pawlawski to hire Bret Witkowski as the Treasurer and Ordinance Officer. A roll call vote was taken and the motion passed. Wortinger voted against the motion.

RESOLUTION APPOINTING ELECTION INSPECTORS

A motion was made by Pawlawski, seconded by Homan to adopt resolution number 20201005 appointing the Election Inspectors for the November 3, 2020 General Election. A roll call vote was taken and the motion passed unanimously.

HALLOWEEN EVENTS

West announced that there would be no City organized Halloween Events. She encouraged the public to follow the guidelines issued by the Michigan Department of Health and Human Services which are posted on the City’s website.

DPW REPORT

Josh Ranes, DPW Supervisor, gave his August Report. There was general discussion and he answered questions of the Council.

CITY MANAGER’S REPORT

City Manager, Gabe Baracker reviewed the August Report he had provided with the Council. There was general discussion and he answered questions of the Council. Baracker stated the City’s Attorney, Seth Koches, had recommended adopting an ordinance allowing the Council to appoint a City Manager as a stop gap measure until the Charter can be amended. By consensus the Council agreed this would be a good course of action.

COUNCIL MEMBER COMMENTS

Harmon thanked Baracker for all he had accomplished during his time with the City.

West stated there would be continued follow up with the ordinance issue at 23 East Battle Creek Street

ADJOURNMENT

Being duly motioned and supported the meeting was adjourned at 8:40 pm.




11-9-20 - Council Meeting Minutes


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CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

NOVEMBER 9, 2020

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures. Mayor West called the meeting to order at 6 pm.

Roll call was taken, and the following members were present: Lori West, Linda Marble, Rebecca Harmon, Denis Homan, Rich Pawlawski, Doug Smith and Carol Wortinger.

Also, Present: Joshua Ranes, DPW Supervisor, and Anna Goodsell, Clerk

APPROVAL OF AGENDA

The Council then considered the agenda. West stated she would like to add the following items to the agenda

  • City Manager Resolution
  • Personnel Committee Recommendations
  • July and December Board of Review Dates Resolution

A motion was made by Marble and seconded by Pawlawski; the Council voted by roll call to approve the agenda with the amendments as noted above.

West gave updates to the Council as follows:

  • City Manager Gabe Barracker’s last day was November 5, 2020
  • City Treasurer and Ordinance Officer Bret Witkowski’s last day was October 21, 2020
  • There was a second COVID exposure
  • Plante Moran Audit should be complete within the next month
  • Annual Audit by Siegfried Crandall is underway. The report to the Council should take place in February 2021
  • New City Manager, Sarah Joshi’s first day will be November 16, 2020

CITIZEN COMMENTS

West gave instructions to the public on how to make comments via YouTube Live. She asked for public comment allowing approximately 5 minutes for the public to make comments.

Bre Feltch had questions about the Midway Café Building. West gave Ms. Feltch an update about the ordinance enforcement procedures with that property.

Travis Rupert, the City’s Webmaster gave instructions to the public about how to make public comment via You Tube. West asked if there was further public comment, allowing several minutes for comment. There was no further comments.

CONSENT AGENDA

Upon motion of Marble, seconded by Pawlawski, the Council voted unanimously, to approve all items on the consent agenda as listed below. Marble had questions regarding the bills payable.

Bills Payable - $83,534.69

Minutes of the October 5, 2020 regular meeting

October Kalamazoo County Sheriff’s Department Report

  • Captain Christenson of the Kalamazoo County Sheriff’s Department offered comments

RESOLUTION NUMBER 20201109 SETTING POVERTY GUIDELINES AND ASSET TEST

The Council then consider a resolution adopting the poverty guidelines and asset test. Upon motion of Marble, seconded by Pawlawski the Council voted unanimously, by roll call, to adopt the resolution.

COMCAST FRANCHISE AGREEMENT

The next matter for the Council’s consideration was the renewal of the Franchise Agreement with Comcast. The City’s attorney, Seth Koches, had reviewed this the agreement and recommended entering into the agreement. A motion was made by Homan, and seconded by Marble to enter into the agreement. A roll call vote was taken and the motion passed unanimously.

ACCEPTANCE OF CITY MANAGER LETTER OF RESIGNATION DATED JULY 6, 2020

A motion was made by Wortinger, seconded by Smith, to accept the resignation letter of City Manager Gabe Barracker dated July 6, 2020. A roll call vote was taken and the motion passed unanimously.

CITY MANAGER CONTRACT

Mayor West brought to the Council’s attention the draft contract for the City Manager. Marble had several questions about the contract. Lengthy discussion ensued. Upon motion of Homan, seconded by Marble, the Council voted unanimously to approve the City Manager’s contract with the following correction/clarifications:

  • Clarification of continued compensation ceasing should the employee gain employment
  • Clarification of “vesting” date
  • Clarification of unused vacation time
  • Correction of the “matching” retirement contribution. Stating the City will match employee contributions, with the City’s amount not to exceed 4% of the employee’s salary

RESOLUTION NUMBER 20201109a CREATING THE POSITION OF CITY MANAGER

The Council then considered a resolution creating the position of City Manager. Upon motion of Pawlawski, seconded by Homan, the Board voted unanimously by roll call to adopt resolution number 20201109a creating the position of City Manager.

PERSONNEL COMMITTEE MINUTES AND RECOMMENDATIONS

The next matter for the Council’s consideration was the minutes of the last Personnel Committee meeting and their recommendations. A motion was made by Pawlawski, and seconded by Marble the Council voted unanimously by roll call to accept the minutes of the Personnel Committee.

There was discussion about the recommendations. There was lengthy discussion. Upon motion of Marble, seconded by Harmon, to set the following policies as it relates to employees, effective January 1, 2021:

  • Match an employee’s contribution to the retirement plan up to 4%. Employees may contribute more than 4% if they desire.
  • Health insurance will be paid 80% by the City and 20% by the employee

RESOLUTION NUMBER 20201109b SETTING JULY AND DECEMBER BOARD OF REVIEW DATES

Upon motion of Pawlawski, seconded by Homan, the Council voted unanimously by roll call to adopt resolution number 20201109b setting the July and December Board of Review dates.

DPW REPORT

Josh Ranes, DPW Supervisor, gave his October Report. There was general discussion and he answered questions from the Council. A motion was made by Pawlawski and seconded by Smith to accept the report. A roll call vote was taken and the motion passed unanimously.

COUNCIL MEMBER COMMENTS

Smith asked this it be considered to raise Council Member’s pay.

ADJOURNMENT

Being duly motioned and supported the meeting was adjourned at approximately 7:42 pm

Respectfully Submitted:

__________________________________ ______________________________

Lori West, Mayor Anna Goodsell, City Clerk




11-23-20 - Special Council Meeting Minutes


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CITY OF GALESBURG

CITY COUNCIL

SPECIAL MEETING MINUTES

NOVEMBER 23, 2020

In accordance with COVID-19 restrictions this meeting was broadcast on the City's YouTube

Channel, which provided the public the opportunity to make comment. This meeting was held

via ZOOM due to the increase in COVID Exposures. Mayor West called the meeting to order at

10 am.

Roll call was taken, and the following members were present: Lori West, Linda Marble, Denis

Homan, Rich Pawlawski, and Carol Wortinger. Rebecca Harmon and Doug Smith were absent.

Smith had left a message that he was not able to attend.

Also, Present: Sarah Joshi, City Manager, Joshua Ranes, DPW Supervisor, and Anna Goodsell,

Clerk

APPROVAL OF AGENDA

The Council then considered approval of the agenda. A motion was made by Wortinger and

seconded by Marble, the Council voted unanimously by roll call to approve the agenda as

presented.

CITIZEN COMMENTS

West gave instructions to the public on how to make comments via YouTube Live. She

asked for public comment allowing approximately 5 minutes for the public to make

comments. There was no public comment.

APPOINTMENT OF ZONING ADMINISTRATOR

The Council then considered the appointment of a Zoning Administrator. West suggested

that Marble be considered for that position because of her experience. Upon motion of

Homan, seconded by Wortinger, the Council voted unanimously by roll call to appoint

Marble as the Zoning Administrator.

CONSIDERATION TO IDRE -TREASURER

The Council proceeded to give consideration to hiring a Treasurer. City Manager, Joshi and

West discussed whether there was a need for a full-time or part-time Treasurer. West

indicated this would be discussed at the next personnel committee which is next week. A

motion was made by Pawlawski, and seconded by Homan, to table this issue until the

December 7, 2020 meeting. A roll call vote was taken and the motion passed unanimously.

CONSIDERATION OF PAYROLL PROCESSING

The Council then considered a proposal for the outsourcing of Payroll to a third-party

processor, PayChex. There was general discussion. West asked if this service included

tracking of paid time off. Goodsell did not believe it was included. A motion was made by

Homan, and seconded by Pawlawski, to enter into the agreement with PayChex and research

if the price of included tracking of paid-time off. If there is an additional cost that will be

considered at the December 7, 2020 meeting. A roll call vote was taken and the motion

passed unanimously.

COUNCIL MEMBER COMMENTS

Homan offered comments about PayChex.

ADJOURNMENT

Being duly motioned and supported the meeting was adjourned at approximately 10:35 am.

Respectfully Submitted:

________________________________ _______________________________

Lori West, Mayor Anna Goodsell, City Clerk




12-7-20 - Council Meeting Minutes


Download Meeting Minutes

CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

DECEMBER 7, 2020

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures. Mayor West called the meeting to order at 6 pm.

Roll call was taken, and the following members were present: Lori West, Linda Marble, Rebecca Harmon, Denis Homan, Rich Pawlawski, and Carol Wortinger.

Absent: Doug Smith. West stated his absence was excused due to illness.

Also present: Sarah Joshi, City Manager; Joshua Ranes, DPW Supervisor and Anna Goodsell, Clerk

APPROVAL OF AGENDA

A motion was made by Marble and seconded by Harmon to approve the agenda as presented. A roll call vote was taken and the motion passed unanimously.

West expressed her appreciation to Doug Smith, Rich Pawlawski, and Denis Homan for their service to the City by serving as Council Members.

She also indicated a draft of the audit was received from Siegfried Crandall.

CONSENT AGENDA

Upon motion of Homan, seconded by Marble the Council voted unanimously to approve the consent agenda. As follows:

  • Bills Payable
  • Minutes of the November 9, 2020 regular meeting
  • Minutes of the November 23, 2020 special meeting
  • Captain Christenson of the Kalamazoo County Sheriff’s Department was available to answer question of the Council. There were no questions.

CITIZEN COMMENTS

West gave instructions to the public on how to make comments via YouTube Live. She asked for public comment allowing time for the public to make comments.

West asked once again if there was public comment and there were none.

CITY MANAGER’S REPORT

Joshi state that Kenley Penner and Brian Camiller of Plante Moran were joining the meeting this evening. Penner and Camiller gave an overview of the work that has been done in the form of a vendor match, bank reconciliation and preparing the financial statements. They stated the annual audit was 99% done and once it had been uploaded to the State the last remaining items would be finished. They asked if there were any questions from the Council.

Joshi proceeded to review her written report with the Council. There was general discussion regarding the report.

CONSIDERATION – HIRING A TREASURER

Joshi gave an update regarding the status of hiring a Treasurer. She gave an overview of the candidate’s skills and qualifications. Nancy Culp has many years’ experience as a Township Treasurer and working in the County Treasurer’s Office. Discussion ensued. It was indicated that negotiations with the City Manager resulted in an agreement of an annual salary of $50,000 and 2-weeks vacation. A motion was made by Homan, and seconded by Pawlawski to hire Culp with the wages and vacation as outlined by Joshi. Culp’s start date will be December 28, 2020.

RESOLUTION NUMBER 20201207 – UPDATING THE COVID RESPONSE AND PREPAREDNESS PLAN

The Council then consider a resolution updating the COVID Response and Preparedness Plan. It was indicated this update was necessary to be compliant with the new time lines issued by the CDC. Upon motion of Marble, seconded by Pawlawski the Council voted unanimously, by roll call, to adopt the resolution.

PERSONNEL COMMITTEE MINUTES AND RECOMMENDATIONS

The Council then considered the recommendation of the Personnel Committee. The recommendation are as follows:

  1. Discontinuation of all pay in lieu payments.
  2. Repeal Resolution dated February 18, 1975 re: Subject: Overtime.
  3. Section “Overtime” be amended to include the following language pursuant to FSLA: Time actually worked over 40 hours in a work week is FSLA overtime. Overtime, at the rate of 1 ½ pay will only be paid after an employee has worked more than 40 hours in a work week. A work week is considered 7 consecutive days (Sunday through Saturday).
  4. Amendment to “Probationary Period”. The amendment shall reduce the probationary period from six months to 90 days.
  5. Amendment to Employee Benefits—Holidays to include two additional holidays, those being the day after Thanksgiving and Christmas Eve. Employees who are normally scheduled to work on the aforementioned two additional holidays will be paid for those days. If an employee must work on a paid holiday, employee will be paid time and a half in addition to his or her holiday pay.

A resolution had been drafted that included all of these items. It was indicated it would be necessary to add to the resolution two items approved at the November 9. 2020 meeting. Those being the 4% match contribution to the employees’ pension and requiring those employees who participate in the health insurance plan pay 20% of their premiums through payroll deduction.

A motion was made by Homan, and seconded by Pawlawski to adopt by resolution these changes to the personnel policy as recommended by the Personnel Committee. A roll call vote was taken and the motion passed unanimously.

A motion was made by Pawlawski, seconded by Harmon, to approve the minute of the Personnel Committee. The motion passed unanimously.

SETTING 2021 MEETING DATES

The 2021 meeting dates were proposed to be as follows

January 4, 2021 July 5, 2021

February 1, 2021 August 2, 2021

March 1, 2021 September 6, 2021

April 5, 2021 October 4, 2021

May 10, 2021 (May 4 – Election) November 8, 2021 (Nov. 2 – Election)

June 7, 2021 December 7, 2021

The meeting would all begin at 6 pm. Harmon brought to the Board attention that the meeting scheduled for July 5 would be the federal date for observance of Independence Day. By consensus the Council agreed to change that meeting date to July 12, 2021. A motion was made by Pawlawski and seconded by Marble to approve the meeting dates as discussed. The motion passed unanimously.

DPW REPORT

Ranes offered the November DPW Report. There was general discussion regarding the report. A motion was made by Pawlawski, and seconded by Marble to approve the DPW Report. The motion passed unanimously.


COUNCIL COMMENTS

Homan expressed appreciation for direct deposit being set up.

Pawlawski stated it was a pleasure to work with the Council and wished everyone the best

Marble expressed appreciation to Pawlawski, Homan, and Smith for their service to the Council

ADJOURNMENT

Being motion by Pawlawski, and seconded by Homan, the meeting was adjourned at approximately 7:25 pm

Respectfully Submitted:

__________________________________ ______________________________

Lori West, Mayor Anna Goodsell, City Clerk





2018

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1-11-18 - Special City Council Meeting Minutes


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2-4-18 - City Council Meeting Minutes


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2021

1-4-21 - City Council Meeting Minutes


CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

JANUARY 4, 2021

Watch the City Council Meeting with this link -> https://www.youtube.com/watch?v=FaUI84fnPUY

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, and Facebook which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures.

The meeting began by Clerk Goodsell swearing in Mayor West into office at 6 PM.

Mayor West called the meeting to order.

Clerk Goodsell then swore D. Harmon, Rodriguez and B. Harmon into office.

Roll call was taken, and the following members were present: Lori West, Linda Marble, Rebecca Harmon, Dale Harmon, Angelina Rodriguez.

Absent: Judy Lemon and Carol Wortinger

Also present: Sarah Joshi, City Manager; Joshua Ranes, DPW Supervisor and Anna Goodsell, Clerk

APPROVAL OF AGENDA

West indicated that appointments to the Personnel Committee needed to be added to the Agenda.

A motion was made by Marble and seconded by Rodriguez to approve the agenda with adding appointments to the Personnel Committee. A vote was taken and the motion passed unanimously.

CITIZEN COMMENTS

West gave instructions to the public on how to make comments via YouTube Live. She asked for public comment allowing time for the public to make comments.

CONSENT AGENDA

Upon motion of Marble, seconded by B. Harmon, the Council voted unanimously to approve the consent agenda. As follows:

  • Bills Payable - $167,246.67
  • Minutes of the December 7, 2020 meeting
  • Kalamazoo County Sheriff Department November 2020 Report

West asked once again if there was public comment and there were none.

CITY MANAGER’S REPORT

Sarah Joshi, City Manager reviewed her report with the Council. There was general discussion.

While reviewing the repairs needed on the Cemetery Vault, B. Harmon asked if any of the repairs would be covered in the insurance company. Joshi indicated that was a possibility and she would be contacting the insurance company.

CONSIDERATION OF ORGANIZATIONAL CHART

The Council then considered an organizational chart drafted by Joshi. Rodriguez expressed her appreciation for chart and the guidance it provided her as a new council member. A motion was made by B. Harmon and supported by D. Harmon; the Council voted unanimously to approve the organizational chart.

CONSIDERATION OF REPAIRS TO WELL NO. 2

The next matter for the Council’s consideration was the repairs necessary to well number 2. There was discussion regarding the extent of the repairs needed. John Crum, of Gull Lake Water and Sewer Authority will be at the next meeting to provide more information about these repairs.

Council member Lemon joined the meeting at 6:33 pm. She had difficulty accessing the meeting via the dial in system.

CONSIDERATION – GALESBURG-CHARLESTON FIRE DEPARTMENT PURCHASE OF SCOTT AIR PACKS

The Council then considered the purchase of SCBA’s as proposed by Fire Board. The total cost of the purchase is $157,532.30. The Fire Department has $50,000 toward that purchase, leaving a balance of $107,532.30 to be split between the City of Galesburg and Charleston Township. Fire Chief Roomsberg joined the meeting and answered questions from the Council. He explained that the equipment had expired. Lemon suggested assessing a millage to cover these costs. Lengthy discussion ensued.

After the discussion a motion was made by Marble, and seconded by Lemon, to confirm the Council’s support of the purchase of the equipment, but to wait until the February 2, 2021 meeting to determine the details of the payment for the Air Packs. A roll call vote was taken and the motion passed unanimously.

CONSIDERATION – BURNING ORDINANCE

The Council then considered a Burning Ordinance that would change the penalty from a misdemeanor to a municipal civil infraction. Marble reviewed the ordinance with the Council. Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to set the public hearing date to consider the ordinance for adoption for February 2, 2021.

CORRECTION TO 2021 MEETING DATES

It was brought to the Council’s attention there was a need to correct two meeting dates. Meeting dates had been set of Labor Day and for a Tuesday in December. The corrected dates are September 13, 2021. A motion of Rodriguez seconded by B. Harmon; the Council voted unanimously to approve the previously mentioned meeting dates.

MUSEUM BOARD LIASION APPOINTMENT

A motion was made by Lemon, and seconded by Marble, to appoint West as the liaison to the Museum Board. A roll call vote was taken and the motion passed unanimously.

PLANNING AND ZONING BOARD APPOINTMENT

West stated she was not ready to make an appointment to the Planning and Zoning Board and asked that this item be tabled. A motion was made by Lemon and seconded by Marble to table this item. A voice vote was taken and the motion passed unanimously.

FIRE BOARD LIASION APPOINTMENT

A motion was made by Marble, and seconded Rodriguez the Council voted to appoint D. Harmon as the Board Liaison. Lemon voted no on this motion.

PARKS AND RECREATION BOARD APPOINTMENT

A motion was made by Marble and supported by B. Harmon to appoint Rodriguez as the Parks and Recreation Board Liaison. A roll call vote was taken and the motion passed unanimously.

DEPUTY MAYOR APPOINTMENT

Upon motion of B. Harmon, and seconded by Lemon, to appoint Marble as the Deputy Mayor. A roll call vote was taken and the motion passed unanimously.

ZONING ADMINISTRATOR

Upon motion of Marble, seconded by B. Harmon, the Council voted unanimously to appoint Denis Homan as the Zoning Administrator.

PERSONNEL POLICY COMMITTEE

Upon motion of D. Harmon, seconded by Rodriguez, the Council voted unanimously by roll call to appoint Marble, West and B. Harmon to the Personnel Committee.

DPW REPORT

Ranes offered the December DPW Report. There was general discussion regarding the report. The report was accepted by consensus.

COUNCIL COMMENTS

Lemon asked when the Council will be meeting face to face.

Marble welcomed Rodriguez and D. Harmon to the Council and looks forward working with them in the coming years.

D. Harmon expressed his appreciation of being on the Council and looks forward serving on the Council.

West reminded the Board that the Siegfried Crandall would be at the next meeting to present the 2019-2020 Audit.

ADJOURNMENT

Being motion by Pawlawski, and seconded by Lemon, the meeting was adjourned at approximately 7:38 pm

Respectfully Submitted:

__________________________________ ______________________________

Lori West, Mayor Anna Goodsell, City Clerk




2-1-21 - City Council Meeting Minutes


DOWNLOAD THE 2-1-21 MINUTES

CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

FEBRUARY 1, 2021

Watch the City Council Meeting with this link -> https://www.youtube.com/watch?v=T_NfWvjOwD8&feature=youtu.be

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, and Facebook which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures.

Mayor West called the meeting to order.

Roll call was taken, and the following members were present: Lori West, Linda Marble, Rebecca Harmon, Dale Harmon, Judy Lemon and Carol Wortinger

Absent: Angelina Rodriquez

Also present: Sarah Joshi, City Manager; Joshua Ranes, DPW Supervisor, Nancy Culp, Treasurer and Anna Goodsell, Clerk. Also, John Crumb and Bill Bresson of the Gull Lake Water and Sewer Authority

APPROVAL OF AGENDA

Mayor West indicated there were two changes to the agenda, one to remove the purchase of Office 365 from the consent agenda, and then add consideration for first reading an ordinance to amend the DDA Ordinance.

A motion was made by Marble and seconded by Lemon to approve the agenda with the previously mentioned changes. A vote was taken and the motion passed unanimously.

Rodriguez joined the meeting at 6:08 pm.

CONSENT AGENDA

D. Harmon had questions about the Sherriff’s report, which were address by Captain Jeff Christiansen

Upon motion of Marble, seconded by B. Harmon, the Council voted unanimously to approve the consent agenda. As follows:

  • Bills Payable - $120,600.44

  • Minutes of the January 4, 2021 meeting

  • Kalamazoo County Sheriff Department – December 2020

CITY MANAGER’S REPORT

Sarah Joshi, City Manager reviewed her report with the Council. There was general discussion.

PUBLIC COMMENT

Bri Flech asked the status of the Midway Café Building.

Captain Jeff Christiansen offered information about the COVID-19 vaccine. He informed the Council of Integrated Service of Kalamazoo that provides deputies with the tools to immediately provide resources to those having substance abuse issues.

AUDIT PRESENTATION – SEIGFRIED CRANDALL

The next matter for the Council’s consideration was the 2019-2020 audit presentation by Josh Gabrielse. Mr. Gabrielse reviewed the fund balances with the Council and answered questions of the Board. He indicated it is typical for City’s to maintain 40 to 50 percent of the general fund balance.

ORDINANCE ENFORCEMENT/ BUILDING DEPARMENT SERVICES

Mayor West indicated the next item on the agenda were presentations by two companies who provide Ordinance Enforcement and Building Department Inspections Services. The first presentation was given by Kelly Lindsey of Safe Built. The second presentation was given by Bert Gale of Associated Governmental Services. West indicated that the Council was not ready to make a decision at this time, but would consider this at the next meeting on March 1, 2021. She stated that there would need to be priorities established and procedures in place for reporting ordinance enforcement complaints to whichever organization was chosen.

CONSIDERATION OF REPAIRS TO WELL NO. 2

The Council then considered repairs to well number 2. John Crumb and Bill Bresson of Gull Lake Water and Sewer Authority were present to offer input regarding this repair. There was general discussion. A motion was made by Marble, and seconded by Wortinger to authorize the repairs to well number 2, to be done by Northern Pump Company and the cost not to exceed $50,000.

PUBLIC HEARING – CONSIDERATION OF BURNING ORDINANCE

Upon motion of Marble, supported Rodriguez the Board voted unanimously by roll call to open the public hearing to consider adoption of Burning Ordinance. This would change the penalty for a violation of this ordinance from a misdemeanor to a municipal civil infraction. West asked if there was any comment from the Council or the public. She gave time for the public to respond. There were no comments offered. A motion was made by Marble and seconded by Rodriguez to close the public hearing. A roll call vote was taken and the motion passed unanimously. A motion was then made by Marble, and seconded by Rodriquez to adopt the Burning Ordinance. A roll call vote was taken and the motion passed unanimously.

FIRE DEPARTMENT EQUIPMENT PURCHASE

West indicated the next matter was regarding the purchase of Self-Contained Breathing Apparatus (SCBA) for the Fire Department. D. Harmon reported this had been discussed at the Fire Board Meeting and the City’s portion would be approximately $30,000. Clerk Goodsell stated that Charleston Township had approved this purchase and would not be financing their portion of the purchase. There was general discussion. A motion was made by Wortinger and seconded by D. Harmon, to purchase the SBCA at a cost not to exceed $32,000. A roll call vote was taken and the motion passed unanimously.

CONSIDERATION – PLACING ORDINANCES ON MUNCIPAL CODE WEBISTE

Goodsell indicated the Municipal Code would host the codified Ordinances of the City on their website for $285 per year. There was general discussion. Upon motion of Marble, seconded by Lemon, the Board, voted unanimously by roll call to approve this request.

REPAIRS TO BACKHOE

Josh Ranes, DPW Supervisor, reviewed the invoice for the necessary repairs to the backhoe. A motion was made by Wortinger, and supported by Lemon, to authorize the repairs costing at total of $3,088.96. A roll call vote was taken and the motion passed unanimously.

CONCRETE REPAIRS

Ranes went on to review the quote to repair the concrete behind the bakery that needed to be removed to repair a watermain break. Upon motion of Lemon, seconded by Marble, the Council voted unanimously by roll call to approve the repair for $7,500, to be done by Gate Concrete and Construction.

DOWNTOWN DEVELOPMENT AUTHORITY (DDA) ORDINANCE – FIRST READING

West indicated the next matter for the Board to consider was an ordinance to amend the DDA ordinance to come into compliance with PA 57. There was general discussion. A motion was made by Marble, and supported by Lemon, to approve this Ordinance Amendment for first reading and set the public hearing for consideration for adoption for March 1, 2021. A roll call vote was taken and the motion passed unanimously.

DPW REPORT

Ranes offered the January DPW Report. There was general discussion regarding the report. He stated he was waiting to hear about outcome of the insurance coverage for the cemetery vault collapse. He also indicated that the Village of Augusta was interested in purchasing the salt spreader. After discussion it was determined that Ranes and Joshi could determine a fair market value and sell the salt spreader for that amount.

STANDING REPORTS

Fire Board – D. Harmon reported about the meeting on 1/20/2021. He stated at the meeting there was discussion about the need to replace a fire truck. He also said there was discussion about developing a 5-year plan for equipment maintenance and replacement.

Planning and Zoning Board – Lemon offered comments about the Parking Ordinance and the Burning Ordinance

Parks and Recreation – Rodriguez reported she had spoken with Shawn of the Kalamazoo City Parks and Recreation Department and he had expressed interested about some joint projects.

COUNCIL COMMENTS

West offered about Redevelopment Ready Communities and discussions she has had with MEDC.

Wortinger stated since she had made many attempts to access the meeting on January 4, 2021 via the phone and was not successful, she did not feel her lack of attendance should be documented as an absence.

Rodriguez thanked Joshi for her help in understanding the packet items for the meeting tonight.

ADJOURNMENT

A motion was made by Rodriguez and supported by Harmon to adjourn the meeting at approximately 8 pm.

Respectfully Submitted:

Lori West, Mayor Anna Goodsell, City Clerk




3-1-21 - City Council Meeting Minutes


CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

MARCH 1, 2021

Watch the City Council Meeting with this link -> https://www.youtube.com/watch?v=2wNnjCqvbt8

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, and Facebook which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures.

Mayor West called the meeting to order.

Roll call was taken, and the following members were present and stated the location from which they were attending the meeting:

Lori West – City of Galesburg

Linda Marble – City of Galesburg

Rebecca Harmon – City of Galesburg

Dale Harmon – City of Galesburg

Angelina Rodriguez – City of Galesburg

Carol Wortinger – City of Galesburg

Absent: Judy Lemon

Also present: Sarah Joshi, City Manager; Joshua Ranes, DPW Supervisor, Nancy Culp, Treasurer and Anna Goodsell, Clerk. Also, Michelle Lewis of Plante Moran.

APPROVAL OF AGENDA

A motion was made by Marble, seconded by D. Harmon, the Council voted unanimously to approve the agenda as presented.

PUBLIC COMMENT

West asked if there was any public comment. Instructions were given as how to comment using YouTube and Zoom. She allowed several minutes for public comment. She once again asked for public comment. There was no public comment.

CONSENT AGENDA

Upon motion of Marble, seconded by D. Harmon, the Council voted unanimously by roll call to approve the consent agenda. As follows:

  • Bills Payable - $407,669.65
  • Minutes of the February 1, 2021 meeting
  • Kalamazoo County Sheriff Department – January 2021
  • Personnel Committee Meeting Minutes

CITY MANAGER’S REPORT

Sarah Joshi, City Manager reviewed her report with the Council. There was general discussion.

Judy Lemon joined the meeting at approximately 6:13 pm

2020-2021 BUDGET ADJUSTMENTS

West indicated the next matter for consideration was the proposed budget adjustments to the 2020-2021 Budget. Michelle Lewis from Plante Moran reviewed the prosed budget adjustment and answered questions of the Council. A motion was made by Marble and supported by Lemon to approve the budget adjustments as presented. A roll call vote was taken and the motion passed unanimously.

CONSIDERATION - ORDINANCE ENFORCEMENT/ BUILDING DEPARMENT SERVICES

Mayor West indicated the next item on the agenda was to consider the proposals from Associated Government Services and Safebuilt to provide Ordinance Enforcement and Building Department Service to the City. Lengthy discussion ensued.

A motion was made by Marble, and seconded by Rodriguez to enter into a contract with Associated Government Services to provide ordinance enforcement service, zoning administration, and building services. The building services will include permit issuance and inspections for all building, mechanical, plumbing and electrical services. The ordinance enforcement should initially focus on safety, blight and economic development concerns. Also, there will be a 10% surcharge added to the fees. There was further discussion about the specific motion. A roll call vote was taken and the motion passed unanimously as written above.

CONSIDERATION - FIRST READING STORMWATER MANAGEMENT ORDINANCE

The Council then considered amendments to the Stormwater Management Ordinance. Joshi indicated these changes are required by the Michigan Department of Environment, Great Lakes, and Energy (EGLE). There was general discussion. A motion was made by Marble, and seconded by Rodriguez to set the public hearing date to consider adoption of the ordinance for the April 5, 2021 meeting. A voice vote was taken and the motion passed unanimously.

PUBLIC HEARING - DOWNTOWN DEVELOPMENT AUTHORITY (DDA) ORDINANCE – CONSIDERATION FOR ADOPTION

West indicated the next matter for the Council to consider was an ordinance to amend the DDA ordinance to come into compliance with PA 57. A motion was made by Marble and supported by Lemon to open the public hearing. West asked for public comment, giving ample time for response via ZOOM or YouTube. There was no public comment. Upon motion of Marble, seconded by D. Harmon, the Council voted unanimously to close the public hearing. There was general discussion. A motion was made by Marble, and supported by Lemon, to adopt this Ordinance Amendment. A roll call vote was taken and the motion passed unanimously.

CONSIDERSTION – REDEVELOPMENT READY COMMUNITY RESOLUTION NUMBER 20210301A

The next matter on the agenda was consideration of a resolution from the Michigan Department of Economic Development affirming the City’s participation in the Redevelopment Ready Community program. Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to adopt resolution number 20210301A.

CONSIDERATION – OFFICE 365 PURCHASE

The Council then considered a proposal from IT Right for the purchase of Office 365 Software. There was general discussion. A motion was made by Marble, and seconded by Wortinger to purchase the software with cost not to exceed $3,500. A roll call vote was taken and the motion passed unanimously.

CONSIDERATION – INVESTMENT POLICY – RESOLUTION NUMBER 20210301

The Council then considered adoption of an Investment Policy drafted by Treasurer, Nancy Culp. There was general discussion. A motion was made by Marble, and seconded by Lemon, to adopt Resolution number 20210301 accepting the Investment Policy. A roll call vote was taken and the motion passed unanimously.

CONSIDERATION – PONTEM SOFTWARE PURCHASE

The Council then considered purchase of Pontem Software for management of cemetery records. There was general discussion. A motion was made by Lemon, and seconded by Wortinger to table this matter until more information can be found about the perpetual care funds. A voice vote was taken and the motion passed unanimously.

CONSIDERATION – POVERTY EXEMPTION GUIDELINES

A motion was made by Wortinger, and seconded by Lemon, to adopt the poverty exemption guidelines as prepared by the Assessor, John Megdan. A roll call vote was taken and the motion passed unanimously.

SCHOOL LIAISON APPOINTMENT

West asked if there was a Councilmember who was willing to be the liaison to the Galesburg-August Community School Council. D. Harmon volunteered to serve in that capacity.

SPRING/FALL TRASH DROP-OFF

By consensus the council set the dates for the spring and fall trash drop-off days for May 15, 2021 and October 16, 2021.

DPW REPORT

Ranes offered the January DPW Report. There was general discussion regarding the report. He gave detailed information about watermain breaks on Michigan Department of Transportation roads and the requirement to repair the roads.

STANDING REPORTS

Fire Board– D. Harmon stated payment can be made to the Fire Department for the purchase of the Self-Contained Breathing Apparatus.

Planning and Zoning Board – Efforts are being made to populate this Board.

Parks and Recreation – Rodriguez reported she is seeking members to populate this Board. She also indicated she would be bringing information to the Council about the situation with Morrow Pond and Dam.

COUNCIL COMMENTS

West offered comments about the food distribution program.

ADJOURNMENT

Being duly motioned and supported the meeting was adjourned at 8:35 pm.

Respectfully Submitted:

__________________________________ ______________________________

Lori West, Mayor Anna Goodsell, City Clerk




3-22-21 - Special City Council Meeting Minutes


CITY OF GALESBURG

CITY COUNCIL

SPECIAL MEETING MINUTES

MARCH 22, 2021

Watch the City Council Meeting with this link -> https://www.youtube.com/watch?v=OPDYyGQaXWQ

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, and Facebook which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures.

Mayor West called the meeting to order. She gave specific instructions for those who would like to make public comment

Roll call was taken, and the following members were present and stated the location from which they were attending the meeting:

Lori West – City of Galesburg

Linda Marble – City of Galesburg

Rebecca Harmon – City of Galesburg

Dale Harmon – City of Galesburg

Angelina Rodriguez – City of Galesburg

Carol Wortinger – City of Galesburg

Judy Lemon – City of Galesburg

Also present: Sarah Joshi, City Manager; Nancy Culp, Treasurer, Anna Goodsell, Clerk and John Medgan, Assessor

APPROVAL OF AGENDA

A motion was made by Lemon, seconded by Rodriguez, the Council voted unanimously to approve the agenda as presented.

PUBLIC COMMENT

West asked if there was any public comment. West gave specific instructions as how to comment using a phone, YouTube and Zoom. She allowed several minutes for public comment. She once again asked for public comment. There was no public comment.

CONSENT AGENDA

Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to approve the consent agenda. As follows:

  • Minutes of the March 1, 2021 meeting
  • Personnel Committee Meeting Minutes – March 5, 2021 and March 12, 2021

CONSIDERATION – ADOPTION OF THE KALAMAZOO COUNTY EMERGENCY PLAN AND THE CITY OF GALESBURG REMOTE AND HYBRID MEETING POLICY

A motion was made by Wortinger and seconded by Lemon to not support the Kalamazoo County Emergency Plan and the City of Galesburg Remote and Hybrid Meeting Policy. A roll call vote was taken. The motion failed with Wortinger and Lemon voted in favor of the motion. West, Rodriguez, Marble, D. Harmon, and B. Harmon were in opposition to the motion.

West shared current COVID statistics. A motion was made by B. Harmon, and support by D. Harmon to adopt the Kalamazoo County Emergency Plan and the City’s Remote and Hybrid Meeting Policy. There was general discussion. A roll call vote was taken and the motion passed. Wortinger was in opposition to the motion.

CONSIDERATION – ADOPTION OF RESOLUTION TO APPOINT ELECTION INSPECTORS

Upon motion of Marble, seconded by Lemon the Council voted unanimously by roll call to adopt the resolution appointing Election Inspectors for the May 4, 2021 Election.

CONSIDERATION – POVERTY EXEMPTION GUIDELINES

The council then considered the amended Poverty Exemption Guidelines provided by City Assessor John Megdan. The Assessor explained the amendments to the guidelines. A motion was made by Rodriguez and seconded by Marble to adopt the Poverty Exemption Guidelines. A roll call vote was taken and the motion passed unanimously.

COUNCIL COMMENTS

West thanked those who participated in the HRI Walk. She also reported that the video for the Consumers Energy grant was completed.

Marble thanked West for her work on the Consumers Energy grant application.

ADJOURNMENT

Being duly motioned and supported the meeting was adjourned at approximately 6:30 pm.

Respectfully Submitted:

__________________________________ ______________________________

Lori West, Mayor Anna Goodsell, City Clerk




4-5-21 - City Council Meeting Minutes


CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

APRIL 5, 2021

Watch the City Council Meeting with this link -> https://www.youtube.com/watch?v=Vnph6fAspnY

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, and Facebook which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures.

Mayor West called the meeting to order. She gave specific instructions for those who would like to make public comment.

Roll call was taken, and the following members were present and stated the location from which they were attending the meeting:

Lori West – City of Galesburg

Linda Marble – City of Galesburg

Rebecca Harmon – City of Galesburg

Dale Harmon – City of Galesburg

Angelina Rodriguez – City of Galesburg

Carol Wortinger – City of Galesburg

Judy Lemon – City of Galesburg

Also present: Sarah Joshi, City Manager; Anna Goodsell, Clerk and Josh Ranes, DPW Supervisor

APPROVAL OF AGENDA

A motion was made by Marble, seconded by Rodriguez, the Council voted unanimously by roll call to approve the agenda as presented.

PUBLIC COMMENT

West asked if there was any public comment. West gave specific instructions as how to comment using a phone, YouTube and Zoom. She allowed several minutes for public comment. She once again asked for public comment. It was reported that there was no one present in the waiting room, no message left in the google voicemail box, or no one in live chat. There was no public comment.

CONSENT AGENDA

Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to approve the consent agenda. As follows:

  • Minutes of the March 22, 2021 meeting
  • Bills Payable - $144,648.49
  • Kalamazoo County Sheriff’s Department – February Report

CITY MANAGER’S REPORT

City Manager, Sarah Joshi, gave her report. The council asked questions, and there was general discussion.

2021-2022 DRAFT BUDGET PRESENTATION – PLANTE MORAN

The Council proceeded to consider the 2021-2022 Draft Budget. Kenley Penner and Monika Fontaine of Plante Moran made the budget presentation. Mayor West made several comments regarding the budget. There was discussion regarding the budget. West asked questions about the process to adopting the budget. There will be a special meeting on April 19, if the budget is accepted by the council at that time, the budget hearing notice can be published and the public hearing held at the May 10, 2021 regular meeting.

PUBLIC HEARING – STORMWATER DISCHARGE ORDINANCE – EGLE COMPLIANCE

The Council proceeded to consider adoption of the Stormwater Discharge Ordinance to comply with EGLE. Upon motion of Marble, seconded by Lemon, the Board voted unanimously by roll call to open the public hearing. West again gave specific instructions on how to make public comment. There was no public comment. A motion was made by Rodriguez, and seconded by Lemon to close the public hearing. A roll call vote was taken and the motion passed unanimously. Upon motion of Marble, seconded by Rodriguez, the Council vote unanimously by roll call to adopt Ordinance Number 278 – Stormwater Discharge.

CONSIDERATION TO SET PUBLIC HEARING DATE FOR ADOPTION OF THE ELECTRICAL, MECHANICAL, AND PLUMBING CODE ORDINANCES

West explained in order for the City to assume the responsibility to issue permits and perform Electrical, Mechanical and Plumbing Inspection there was a process to be completed for the State of Michigan to release those responsibilities. Part of the process was to adopt the Electrical Mechanical and Plumbing Code Ordinances. A motion was made by Lemon, seconded by Marble, to set the public hearing date to consider adoption of these ordinances for the regular meeting held on May 10, 2021. A roll call vote was taken and the motion passed unanimously.

PLANNING COMMISSION APPPOINTMENT

The next matter for the Council’s consideration was appointing Denis Homan to the Planning Commission. Denis Homan was present at the meeting to answer any question the Council may have. Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to appoint Denis Homan to the Planning Commission.

LIBRARY BOARD APPPOINTMENT

The Council then considered an appointment to the Library Board, which was created by a resignation. West gave an overview of the procedure for Library Board appointments. A motion was made by Rodriguez, and seconded by D. Harmon, to appoint Kristen Tidd to the Library Board. A roll call vote was taken and the motion passed unanimously.

DOWNTOWN DEVELOPMENT AUTHORITY (DDA) INTERVIEWS AND APPOINTMENTS

West indicated she was seeking confirmation of appointments to the DDA. The first interview was Lorence Wenke of Michigan Grower Products, Inc. Mr. Wenke introduced himself and answered questions of the Council. A motion was made by Marble and seconded by R. Harmon to appoint Lorence Wenke to the DDA. A roll call vote was taken and the motion passed unanimously.

The council the considered the appointment of Wrifton Graham, who owns several businesses in Galesburg. Mr. Graham introduced himself and answered question of the council. A motion was made by Marble and seconded by Rodriguez to appoint Wrifton Graham to the DDA. A roll call vote was taken and the motion passed unanimously.

West indicated the next appointment for consideration was Helena Hayes, director of the Galesburg-Charleston Memorial Library. Ms. Hayes has a prior commitment and was not able to be present at tonight’s meeting. A motion was made by Rodriguez and seconded by R. Harmon to appoint Helena Hayes to the DDA. A roll call vote was taken and the motion passed unanimously.

The Council then considered appointing Wendy Summers, the Superintendent of Galesburg-Augusta Community Schools to the DDA. Ms. Summers joined the meeting and addressed the Council. A motion was made by Marble and seconded by Lemon to appoint Wendy Summers to the DDA. A roll call vote was taken and the motion passed unanimously.

CONSIDERATION – REQUEST TO ATTEND CITIZEN PLANNER’S EDUCATION

The Council then considered a request for Vice Mayor Linda Marble to attend the Citizen Planner class offered by Michigan State University Extension Office. The cost is $250. A motion was made by Rodriguez, seconded by Lemon, the Board voted by roll call to grant this request. Marble abstained from voting on the motion.

CONSIDERATION – ACCOUNT PAYABLE PROCEDURES

The Council then considered an account payable procedure prepared by Goodsell. West asked for an amendment to the procedure, asking that the sentence that refers to signing checks add the Vice Mayor to sign the checks if the Mayor is not available to do so. Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to approve this procedure with the changes requested by West.

DPW REPORT

DPW Superintendent, Josh Ranes, gave his report. There was general discussion.

STANDING COMMITTEE REPORTS

Fire Department – D. Harmon reported that the Fire Department had approved the 2021-2022 budget

School Liaison – D. Harmon encouraged the Council to read the publications providing information about the upcoming millage election

Parks – Rodriguez stated she was seeking individuals willing to serve on the Parks Board.

COUNCIL MEMBER COMMENTS

Lemon asked if there had been any thought about meeting in person for the May 10, 2021 meeting.

West shared that former Mayor Robert Weston had passed away.

ADJOURNMENT

Being duly motioned and supported the meeting was adjourned at approximately 7:40 pm.

Respectfully Submitted:

__________________________________ ______________________________

Lori West, Mayor Anna Goodsell, City Clerk




5-10-21 - City Council Meeting Minutes


CITY OF GALESBURG
CITY COUNCIL
REGULAR MEETING MINUTES
MAY 10, 2021
In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, and Facebook which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures. Mayor West called the meeting to order. She gave specific instructions for those who would like to make public comment. Roll call was taken, and the following members were present and stated the location from which they were attending the meeting: Lori West – City of Galesburg
Linda Marble – City of Galesburg
Rebecca Harmon – City of Galesburg
Dale Harmon – City of Galesburg
Angelina Rodriguez – City of Galesburg
Carol Wortinger – City of Galesburg
Judy Lemon – City of Galesburg Also present: Sarah Joshi, City Manager; Anna Goodsell, Clerk and Josh Ranes, DPW Supervisor APPROVAL OF AGENDA

A motion was made by Marble, seconded by Lemon, the Council voted unanimously by roll call to approve the agenda as presented. PUBLIC COMMENT West asked if there was any public comment. West gave specific instructions as how to comment using a phone, YouTube and Zoom. She allowed several minutes for public comment. She once again asked for public comment. It was reported that there was no one present in the waiting room, no message left in the google voicemail box, or no one in live chat. There was no public comment. CONSENT AGENDA Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to approve the consent agenda. As follows: Minutes of the April 5, 2021 meeting
Bills Payable
Paid Bills - $94,344.35
To Be Approved Bills - $29,720.33
Purchases to be approved
Repairs to Women’s Restroom - $800
Emergency Tree Removal - $2,500
Kalamazoo County Sheriff’s Department – March Report CITY MANAGER’S REPORT City Manager, Sarah Joshi, gave her report. The council asked questions, and there was general discussion. 2021-2022 BUDGET DISCUSSION – SET PUBLIC HEARING DATE The Council proceeded to review the proposed 2021-2022 Budget. Clerk Goodsell reviewed the discussions she had had with Council members and the ensuing changes in the budget. There was general discussion regarding the budget. A motion was made by Marble, and seconded by Lemon, to set the public hearing date to consider the budget for adoption for June 7, 2021.
PUBLIC HEARING – ELECTRICAL CODE ENFORCEMENT ORDINANCE A motion was made by Rodriguez, and seconded by Lemon to open the public hearing to consider the Electrical Code Enforcement Ordinance, a roll call vote was taken and the motion passed unanimously. West asked if there was any public comment. There was none. Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to close the public hearing. A motion was made by Marble to adopt Ordinance Number 279, the Electrical Code Enforcement Ordinance. Lemon supported the motion. A roll call vote was taken and the motion passed unanimously. PUBLIC HEARING – MECHANICAL CODE ENFORCEMENT ORDINANCE A motion was made by Marble, and seconded by Lemon to open the public hearing to consider the Mechanical Code Enforcement Ordinance, a roll call vote was taken and the motion passed unanimously. West asked if there was any public comment. There was none. Upon motion of Marble, seconded by Lemon, the Council voted unanimously by roll call to close the public hearing. A motion was made by Rodriguez to adopt Ordinance Number 280, the Mechanical Code Enforcement Ordinance. Lemon supported the motion. A roll call vote was taken and the motion passed unanimously.
PUBLIC HEARING – PLUMBING CODE ENFORCEMENT ORDINANCE A motion was made by Marble, and seconded by Lemon to open the public hearing to consider the Plumbing Code Enforcement Ordinance, a roll call vote was taken and the motion passed unanimously. West asked if there was any public comment. There was none. Upon motion of Lemon, seconded by Rodriguez, the Council voted unanimously by roll call to close the public hearing. A motion was made by Marble to adopt Ordinance Number 281, the Plumbing Code Enforcement Ordinance. Lemon supported the motion. A roll call vote was taken and the motion passed unanimously. CONSIDERATION – SET PUBLIC HEARING DATE – PLANNING COMMISSION ORDINANCE The next matter for the Council’s consideration was to set the public hearing to consider the Planning Commission Ordinance. If adopted this ordinance would reduce the number of Planning Commission members from 7 to 5. A motion was made by Marble, and seconded by Lemon, to set the public hearing date for May 25, 2021. A roll call vote was taken and the motion passed unanimously. CONSIDERATION – SET PUBLIC HEARING DATE – REPEAL OF THE MUSEUM ORDINANCE The next matter for the Council’s consideration was to set the public hearing to consider repealing the Museum Ordinance. West indicated this had been requested by the Museum Council. A motion was made by Marble, and seconded by Lemon, to set the public hearing date for May 25, 2021. A roll call vote was taken and the motion passed unanimously. CONSIDERATION – RESOLUTION TO REPAVE WASHINGTON AND DIVISION STREETS The Council then considered a resolution supporting the repaving of Washington and Division Streets. This resolution is necessary to accompany the grant application which would pay for half of the repaving project. A motion was made by Lemon, and supported by D. Harmon to adopt resolution number 20210510A supporting the repaving of Washington and Division Streets. A roll call vote was taken and the motion passed unanimously. CONSIDERATION – POLICE WEEK RESOLUTION Wortinger read the Police Week Resolution. A motion was made by Lemon and supported by R. Harmon, to adopt resolution number 20210510B, the Police Week Resolution. A roll call vote was taken and the motion passed unanimously. CONSIDERATION – SPECIAL MEETING DATE A motion was made by Lemon, and seconded by Rodriguez to hold a special Council meeting on Tuesday, May 25 at 6 pm. A roll call vote was taken and the motion passed unanimously.
CONSIDERATION – FOUNTAIN REPLACMENT A motion was made by Marble, and supported by Lemon to purchase a replacement pump for the pond in the Community Park for $1,249. A roll call vote was taken and the motion passed unanimously. CONSIDERATION – PLAYGROUND MULCH A motion was made by Marble, and supported by Lemon, to purchase playground mulch from Superior Groundcover for both the Community Park and Ike Payne Park for $3,180. A roll call voted was taken and the motion passed unanimously. DPW REPORT DPW Superintendent, Josh Ranes, gave his report. There was general discussion. STANDING COMMITTEE REPORTS D. Harmon reported that the Self-Contained Breathing Apparatus had arrived and the Firefighter Training was taking place. He also stated there were 51 calls for service in March. COUNCIL COMMENTS Lemon requested meeting in person ADJOURNMENT A motion was made by Rodriguez and seconded by Lemon to adjourn the meeting at 7:47 pm. Respectfully Submitted: __________________________________ ______________________________
Lori West, Mayor Anna Goodsell, City Clerk




5-25-21 - Special City Council Meeting Minutes


CITY OF GALESBURG
CITY COUNCIL
SPECIAL MEETING MINUTES
MAY 25, 2021
In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, and Facebook which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures. Mayor West called the meeting to order. She gave specific instructions for those who would like to make public comment. Roll call was taken, and the following members were present and stated the location from which they were attending the meeting: Lori West – City of Galesburg
Linda Marble – City of Galesburg
Rebecca Harmon – Township of Richland
Dale Harmon – City of Galesburg
Angelina Rodriguez – City of Galesburg
Carol Wortinger – City of Galesburg

Judy Lemon was absent. Mayor West stated Lemon had indicated she would be absent and her absence was excused. Also present: Sarah Joshi, City Manager; Anna Goodsell, Clerk and Josh Ranes, DPW Supervisor APPROVAL OF AGENDA

West stated there was a need to make an adjustment to the agenda, moving items 7, 8 and 9 to be items 5,6 and 7. A motion was made by Marble, seconded by R. Harmon, the Council voted unanimously by roll call to approve the agenda as amended. PUBLIC COMMENT West asked if there was any public comment. West gave specific instructions as how to comment using a phone, YouTube and Zoom. She allowed several minutes for public comment. She once again asked for public comment. It was reported that there was one person in the waiting room, no message left in the google voicemail box, or no one in live chat. The individual in the waiting room was asked if they wanted to make public comment, and they did not. There was no public comment. PUBLIC HEARING – BECKWITH STREET COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Upon motion of Marble, seconded by Rodriguez, the Council voted unanimously by roll call to open the public hearing to consider the application for Beckwith Street CDBG. Mickey Bittner of Wightman and Associates reviewed the scope of the project, the grant application, and the system by which points are earned towards the grant. There was general discussion regarding the project and grant process. West asked if there was public comment, once again giving instructions as how to do so. There was no public comment. Upon motion of Marble, supported by Wortinger, the Council voted unanimously to close the public hearing. CONSIDERATION – BECKWITH STREET CDBG RESOLUTION The Council then considered the resolution supporting the Beckwith Street grant project. A motion was made by Marble, and seconded by Rodriguez, to adopt the Resolution Number 20210525 supporting the Beckwith Street CDBG Project. A roll call vote was taken, and the motion passed unanimously. CONSIDERATION – EXCESSIVE FORCE POLICY City Manager Joshi explained that it was necessary to adopt a policy that would prohibit excessive force by law enforcement personnel during a civil rights demonstration within the City limits. A motion was made by Marble, and seconded by Rodriguez, to adopt the City’s Excessive Force Policy. A roll call vote was taken, and the motion passed unanimously. PUBLIC HEARING – PLANNING COMMISSION ORDINANCE A motion was made by Marble to open the public hearing to consider the Planning Commission Ordinance. The motion was supported by Rodriguez. There was general discussion about the ordinance. West asked if there was any public comment. There was no public comment. A motion was made by Marble and supported by Rodriguez to close the public hearing. The Council voted unanimously by roll call to close the public hearing. A motion was made by Marble to adopt Ordinance Number 282 – Planning Commission Ordinance. The motion was seconded by B. Harmon. A roll call vote was taken, and the motion passed unanimously. PUBLIC HEARING – REPEAL OF THE MUSEUM COUNCIL ORDINANCE
A motion was made by Marble to open the public hearing to consider repealing the Museum Council Ordinance. The motion was supported by Wortinger. West reviewed the request by the Museum Board to repeal this ordinance. She asked if there was public comment. There was no public comment. A motion was made by Marble and supported by Rodriguez to close the public hearing. The Council voted unanimously by roll call to close the public hearing. A motion was made by Marble to adopt Ordinance Number 283 – an ordinance Repealing the Museum Council Board. The motion was seconded by B. Harmon. A roll call vote was taken, and the motion passed unanimously. COUNCIL COMMENTS R. Harmon provided information for those using cell phones and having trouble unmuting themselves during the meeting. She also spoke positively about the website and other changes at City Hall. West indicated the food program was continuing in the pandemic model through the end of the year. She also encouraged the staff to pace themselves and take care of themselves. ADJOURNMENT Being duly motioned and supported the Council voted unanimously to adjourn the meeting at approximately 6:50 pm. Respectfully Submitted: __________________________________ ______________________________
Lori West, Mayor Anna Goodsell, City Clerk




6-7-21 - City Council Meeting Minutes


CITY OF GALESBURG

CITY COUNCIL

REGULAR MEETING MINUTES

JUNE 7, 2021

In accordance with COVID-19 restrictions this meeting was broadcast on the City’s YouTube Channel, and Facebook which provided the public the opportunity to make comment. This meeting was held via ZOOM due to the increase in COVID Exposures.

Mayor West called the meeting to order. She gave specific instructions for those who would like to make public comment.

Roll call was taken, and the following members were present and stated the location from which they were attending the meeting:

Lori West – City of Galesburg

Rebecca Harmon – City of Galesburg

Dale Harmon – City of Galesburg

Judy Lemon – City of Galesburg

Linda Marble – City of Galesburg

Angelina Rodriguez – City of Galesburg

Carol Wortinger – City of Galesburg

Also present: Roxanne Seeber, City Attorney; Sarah Joshi, City Manager; Anna Goodsell, Clerk and Josh Ranes, DPW Supervisor

APPROVAL OF AGENDA

West stated she would like to add to the agenda a proclamation supporting the “Talking is Teaching” program promoted by Kalamazoo Regional Education Service Agency. A motion was made by Rodriguez and seconded by Lemon to approve the agenda with the previously mentioned addition. A roll call vote was taken and the motion passed unanimously.

PUBLIC COMMENT

West asked if there was any public comment. West gave specific instructions as how to comment using a phone, YouTube and Zoom. She allowed several minutes for public comment. She once again asked for public comment. It was reported there no message left in the google voicemail box, or no one in live chat. The individual in the waiting room was asked if they wanted to make public comment, and they did not. There was no public comment.

CONSENT AGENDA

The consent agenda was comprised of the following items:

  • Minutes of the May 10, 2021 Regular Meeting
  • Minutes of the May 25, 2021 Special Meeting
  • Paid Invoices - $8,023.56
  • Invoice Needing Approval - $54,584.95
  • Granting Authorization for Sarah Joshi, City Manager, to sign the letter requesting to change the Health Insurance Plan Year to be the same as the calendar year
  • Approval to purchase computer equipment for the Department of Public Works - $1,121

Marble asked if Associated Government Services had provided a monthly report. Joshi reported one had not been received. Marble suggested the invoice not be paid until a report is received. There was brief discussion.

Marble made a motion to approve the consent agenda, with the payment to Associated Government Service being held until a monthly report is received. Rodriguez support the motion. A roll call vote was taken, and the motion passed unanimously.

CITY MANAGER’S REPORT

Sarah Joshi, City Manager, proceeded to give her report. There was general discussion regarding the report.

23 EAST BATTLE CREEK STREET UPDATE

The council then received an update about 23 East Battle Creek Street ordinance enforcement from City Attorney, Roxanne Seeber. In the report Seeber gave an overview of the last year’s of events with this property, including orders issued by the court. In the most recent order the property was deemed to be unsafe and unrepairable, and the owner was told to raze the building. The City was ordered to secure the building from casual entry.

There was lengthy discussion. The concern was if the City were to raze the building would the City be able to recoup the costs and by what means. Seeber indicated there could a discovery hearing done that would identify all the of the owners’ assets. She said based on information gained in the hearing it may be possible to garnish wages, and/or place liens against other properties they own.

A motion was made by Lemon and supported by Rodriguez to authorize Seeber to pursue a discovery hearing and take the steps necessary to adjust the fines being charged against the property owners. A roll call vote was taken, and the motion passed unanimously.

PUBLIC HEARING – 2021-2022 FISCAL YEAR BUDGET

A motion was made by Marble and seconded by Lemon to open the public hearing to consider the 21/22 FY budget. A roll call vote was taken, and the Council voted unanimously to open the public hearing. West asked if there was any public comment, giving specific instructions and ample time for comment. There was no public comment. Upon motion of Lemon, seconded by Rodriguez, the Council voted unanimously by roll call to close the public hearing.

CONSIDERATION – RESOLUTION NUMBER 20210607A ADOPTING 2021-2022 FISCAL YEAR BUDGET

The Council then considered the Resolution adopting the 21/22 FY Budget. Marble made a motion to adopt the resolution, which was seconded by Lemon. A roll call vote was taken,

and the motion passed unanimously.

CONSIDERATION – 2020-2021 FISCAL YEAR BUDGET ADJUSTMENTS

The Council proceeded to consider the proposed adjustments to the 20/21 FY Budget. There was brief discussion. A motion was made by Marble and seconded by Lemon to approve the budget adjustments. The motion passed unanimously by roll call vote.

CONSIDERATION – RESOLUTION NUMBER 20210607B OPTING OUT OF PA 152

A motion was made by Marble to adopt the resolution Opting Out of PA 152. Lemon seconded the motion. The motion passed unanimously by roll call vote.

CONSIDERATION – OPENING BATHROOMS IN GALESBURG COMMUNITY PARK

Joshi explained there had been interest in opening the bathrooms for in the park for those using the park and the Kalamazoo Valley River Trail. West explained there are no public restrooms on the trail between Comstock and Galesburg. Joshi stated the DPW staff would stager their schedules to open and close the bathrooms each day. Lemon made a motion to open the Community Park restrooms. R. Harmon supported the motion. A roll call vote was taken, and the motion passed unanimously.

CONSIDERATION – GRANTING AUTHORITY FOR CITY MANAGER TO SIGN THE GULL LAKE WATER AND SEWER AUTHORITY (GLWSA) CONTRACT

The Council then considered the contract from GLWSA for operation of the water system. Joshi indicated there was a 1% increase in the contact. Marble made a motion granting the authority for Joshi to sign the GLWSA contract. The motion was supported by Rodriguez. A roll call vote was taken, and the motion passed unanimously.

TALKING IS TEACHING DECLARATION

Lemon read the following declaration and West declared it adopted.

Whereas: Talking is Teaching is a nationally renowned, evidence-based early literacy campaign through Too Small To Fail, which works to transform the early literacy development of young children by encouraging parents and caregivers to talk, read and sing with children, ages 0-5; and

Whereas: The greatest brain development growth for a human being occurs between birth and five years of age, a time in a child’s life in which parents or caregivers provide the most direct care; and

Whereas: The Michigan Department of Education has declared Michigan to be the first state to implement Talking Is Teaching across counties, establishing the initiative within Kalamazoo’s Great Start Collaborative at Kalamazoo RESA; and

Whereas: Approximately 55% of Kalamazoo County children are not reading at proficiency levels by third grade and the global pandemic is expected to further impact children’s social-emotional wellbeing and early brain and literacy development; and

Whereas: Kalamazoo RESA’s Talking is Teaching is committed to improving children's early literacy development by empowering parents and caregivers with the simple message: your everyday actions can make a real difference in the brain development of your young child, by tuning in, talking more and taking turns; and

Whereas: These critical interactions can occur during simple, everyday activities, such as during bath time, bedtime, while doing the laundry, or going for a walk, talking, reading, and singing can make all the difference in a child’s developing brain; and

Whereas: A correlation exists between the number of loving, back-and-forth conversations with parents and a child’s exposure to words by age three, with eventual school performance and achievement; and

Whereas: The City of Galesburg supports Talking is Teaching through a literacy walk in the Community Park June 5-19 and a special story time for children and their caregivers June 12 to help change the trajectory of early literacy in our community,

NOW, THEREFORE, I, Mayor Lori West, do hereby proclaim the City of Galesburg to be a Talking is Teaching community as of June 7, 2021, and do commend this observance to all of our citizens.

CONSIDERATION – UPDATES TO COVID POLICY

Joshi reviewed the proposed updates to the COVID Policy. Too comply with the recommendations by the Centers for Disease Control the Michigan Occupational Safety and Health Agency and Michigan Department of Health and Human Services she had policy for both staff and contractors and all others visiting City facilities. There was general discussion. A motion was made by Lemon and seconded by Marble to adopt the updates to the COVID Policy. A roll call vote was taken, and the motion passed unanimously.

DEPARTMENT OF PUBLIC WORKS REPORT

Josh Ranes, DPW Supervisor gave his report. He addressed questions of the Council. There was lengthy discussion about purchase of a XMark Lawn mower, costing $10,399.95. Lemon made a motion to purchase the XMark Lawn mower from the 20/21 FY budget if the funds are available. If they are not available the purchase can be made after July 1, 2021, taking the funds from the 21/22 FY budget. Rodriguez seconded the motion. A roll call vote was taken, and the motion passed unanimously.

COUNCIL COMMENTS

Lemon stated she was excited to be able to hold meetings in person,

Marble stated she enjoyed the increased interaction between council members at tonight’s meeting. She stated she was proud of how groups worked together to get through the challenges of the past year. She wished more people would see how the community came together to get things done. She expressed concern about the negative talk going around town about the city, staff and council, she is asking everyone to put grudges in the past and move forward to improving the city.

ADJOURNMENT

Being duly motioned and supported the Council voted unanimously to adjourn the meeting at approximately 8 pm.

Respectfully Submitted:

__________________________________ ______________________________

Lori West, Mayor Anna Goodsell, City Clerk